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The Pros and Cons of Microsoft Word, Excel, and PowerPoint

 

 

All throughout the information technology world you will at some point have to utilize applications such as Microsoft Word, Excel and PowerPoint. These are some of the most common and basic applications that are out there today. Today I will be discussing the advantages and disadvantages of each, and how they compare to one another.

Microsoft Word

Advantages:

  • Versatility in Writing: Word is perfect for all writing purposes, whether you're drafting a book, essay, poetry, contract or work memorandum.
  • Formatting: It offers a lot of formatting tools, including various font styles, sizes, alignments, customizable margins, and borders for a more appealing document.
  • User Friendly: This application is really easy for the user to utilize, navigate and learn quickly.

Disadvantages:

  • Limited Data Formatting: Word excels in writing and formatting that text, however, it lacks the data formatting capabilities found in other applications such as Excel.

Microsoft Excel

Advantages:

  • Data Organization: Excel is the go to application when it comes to organizing data into tables and charts, making it ideal for tracking information such as a business tracking sales or making a budget for yourself.
  • Formulas and Functions: Excel’s ability to input formulas and other functions allow users to perform calculations, such as finding percentages or differences in numbers and incorporating those formulas into those tables and charts.

Disadvantages:

  • Learning Curve: All the features that Excel has to offer can take some time for a beginner to learn and be proficient.
  • Text Limitations: While you can include text, Excel is not designed for formatting a large amount of text like Microsoft Word can.

Microsoft PowerPoint

Advantages:

  • Presentation: PowerPoint is designed for creating presentations, making it a great choice for classroom style presentations such as the history of a sports team or presenting a new business pitch.
  • Visually Appealing: Users can customize their slides, incorporating images, animations, and bullet points to help grasp the attention of the audience.
  • User Friendly: Like Microsoft Word, it is fairly easy to use and navigate and should take an extensive time to learn like Excel might.

Disadvantages:

  • Limited Writing: PowerPoint is not meant for writing lengthy paragraphs or inputting extensive data.
  • Visuals: Too many visuals can distract the viewer from receiving the message from the presenter.

Conclusion

The use of these applications has a wide range of capabilities and you can probably use multiple applications to complete a particular task that you are doing. However, you really need to consider the task, audience and information involved which will help you make a solid choice in choosing which application is the right choice for you.

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